Database specifications part 4

In step #4, you get specific with your reports.

Think about what output you want from the system. Consult other staff to hear what reports they might find useful.

As you brainstorm reports, write down exactly which fields should go on a given report. Unless you truly don’t care what a report looks like, spend a moment to sketch it out on paper. If you create a sample page of a report manually in Microsoft Word, the consultant will have a very clear idea of what you want and will be able to design the report more quickly in Access, and you’ll be more satisfied with the end result.

Most clients need their databases to print mailing labels. What size labels do you use? (Get the brand and ID number for your labels from the front of a box. Example: Avery 5162).

New reports may always be added later without too much trouble as long as all the required fields are already in the database.

Now you’re ready to move on to step #5.

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